Executive Assistant & Business Operations Coordinator

Location: Istanbul, Türkiye (On-site) Employment Type: Full-time Companies: Aeris Technology | ENA Venture Capital | RobotEna About the Role We are looking for a highly organized, proactive, and detail-oriented Executive Assistant & Business Operations Coordinator to support our executive leadership and coordinate business operations across three technology-driven companies. This is a dynamic, cross-functional role combining executive assistance, operational coordination, and administrative support in a fast-paced, entrepreneurial environment. The successful candidate will work closely with senior leadership, while supporting the day-to-day operations of: Aeris Technology (aeris.com.tr): IT infrastructure, cloud technologies, cybersecurity, and enterprise technology solutions. ENA Venture Capital (ena.vc): Venture capital investments, startup ecosystems, and emerging technologies. RobotEna (robotena.ai): Robotics, Physical AI, and industrial automation. Key Responsibilities Executive Assistance Manage executive calendars, meetings, appointments, and travel arrangements. Coordinate communications with business partners, investors, customers, and other stakeholders. Prepare meeting agendas, presentations, reports, and executive correspondence. Track action items, deadlines, and follow-ups on behalf of senior management. Handle confidential business information with professionalism and discretion. Business Operations & Coordination Support daily administrative and operational activities across all three companies. Coordinate between internal teams, external partners, vendors, and service providers. Organize business meetings, corporate events, investor meetings, and executive visits. Assist with contracts, documentation, procurement, invoicing follow-ups, and administrative processes. Maintain organized records, documentation, and reporting systems. Monitor ongoing tasks and projects to ensure timely execution. Support operational improvements and help streamline internal workflows. Qualifications Bachelor's degree in Business Administration, Management, or a related field. 3+ years of experience in executive assistance, office management, business administration, or operations coordination. Excellent written and verbal communication skills in Turkish and English . Strong organizational, multitasking, and time-management capabilities. Proficiency in Microsoft 365, including Outlook, Excel, PowerPoint, and Teams. Ability to manage multiple priorities across different companies and stakeholders. High level of professionalism, discretion, and confidentiality. Proactive, solution-oriented mindset with strong attention to detail. Ability to work independently, take ownership, and follow through on commitments. Nice to Have Experience working with C-level executives, founders, or senior leadership teams. Background in technology companies, venture capital, or startup environments. Familiarity with CRM systems, project management tools, and AI-powered productivity applications. Experience coordinating international meetings, travel, and business relationships. What We Offer The opportunity to work directly with experienced business leaders and entrepreneurs. Exposure to three exciting industries: enterprise technology, venture capital, and robotics. A collaborative, entrepreneurial, and internationally connected business environment. A varied role with meaningful responsibilities and opportunities for professional development.