Management Assistant

This position is located in the VA Community Care Service. Incumbent will perform database administration, service level advocacy and billing support, and be a leader for customer support operations. All major duties are performed independently with minimal or no supervision. Major Duties: Interprets hospital purpose, philosophy, procedures, and services to the patient and presents the patient's problems and opinions to the service administration. Receives and listens to complaints and grievances from patients or individuals on behalf of patients. Makes inquiries into patient complaints, initiates action or changes necessary to correct problematic situations, and reports on corrective measures taken to the patient or the patient's representative, resolving issues, and seeking guidance through the service leadership. Serves as a liaison with the AVAHCS Patient Advocates Office in responding to suspense items, inquiries, and other information sought about VACC. Handles conflict and problems in dealing with the customer constructively and appropriately. Provides patients with proper direction or escorting patients to subject matter experts; research or investigates patient concerns via oral or written communication with administrative and clinical staff; makes follow-up calls to patients to update on the progress of complaint resolution. Maintains a working relationship with staff, Veterans, Service Organizations, community groups, and others whose interests are in helping and protecting Veterans, their families, and their representatives. Analyzes data and prepares a project plan which compares alternatives in terms of cost, time, necessary equipment, and staff, and recommends a course of action. Ensures deadlines are met and methods used are accurate and in compliance with established procedures. Other duties as assigned. Work Schedule: Monday • Friday; 7:00am • 3:30pm , 7:30am • 4:00pm or 8:00am • 4:30pm Virtual: This is not a virtual position. Position Description/PD#: Management Assistant/PD003740 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/25/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: knowledge and skills in applying Federal laws, VA regulations and directives, knowledge of clinic procedures and regulations, basic medical terminology, skill in operating computer systems, advanced skill in compiling readily available data, knowledge of the principles and concepts of policies and practices of regulated entities, and skill in oral and written communication. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. There is no educational substitution at this grade level.