Project Assistant

Project Assistant (Long Beach, LA, Azusa, Downey) Position Requirement: Experience in construction, preferably public works with emphasis on support to project management team. Seeking a detailed and organized professional with previous construction office experience. Will report directly to Project Manager with secondary reporting requirement to the Business Manager. Responsibilities: ▪ Manage project office facilities including but not limited to the oversee of all items listed below performed by Project Office Assistant(s). ▪ Manage Project Office Assistant(s). ▪ Manage and coordinate accounting systems(s) in order to produce accurate complete Job Cost Reporting. ▪ Cost Analysis, ensure low cost purchase and budget review ▪ Processing, coordination and management of Accounts Payable for and Subcontract Progress Payments for project. ▪ Processing, coordination and management of Payroll and LDR for project. ▪ Responsible for delegation and support of actual Document Control in Paperless Environment. ▪ Participate in all faucets of accounting and project management systems through Viewpoint Software. ▪ Participate in all faucets of paperless environment. ▪ Prepare, analyze, and transmit certified payroll and any "additional" reporting requirements per project and contract specifications. ▪ Responsible for management of project insurance requirements with subcontractors and vendors ▪ Co-ordinate and manage month end close with corporate office in order to provide timely and accurate reporting for project. ▪ Manage, maintain telephone systems and video conferencing, update telephone lists for project office. Provide reception when necessary. ▪ Coordinate Verizon, Nextel cell/radio use for project ▪ Coordinate Wright Express Fuel and Maintenance cards for project. ▪ Reconcile vendor accounts as needed. ▪ Manage maintenance contracts for equipment, services and provide support as needed. ▪ Monitor, deal and negotiate for best rates with any suppliers for office equipment, supplies, items or services as directly by Project Manager by using (3) quote system. ▪ Stock and inventory control for office related equipment and products. ▪ Coordinate, manage and plan meetings when necessary for project. ▪ Participate in projects efforts in mobilization and demobilization of project site as directed. ▪ Manage a regular schedule for electronic data back-up and off-site storage. ▪ Maintain project "craft" wage binder and union agreements. ▪ Estimating assistance. ▪ Applicable miscellaneous duties as required. Requirements: • Active Team Player with positive attitude. • Excellent communication skills with solid written skills. • High level of computer proficiency. • Excellent time management, problem solving and organizational skills • Polished interpersonal skills, high energy and flexibility. • Ability to make independent decisions and judgments regarding work priorities. • Capable of working independently in a fast paced environment. • Ability to juggle multiple tasks. • Quick and competent learner. • Highly motivated. All your information will be kept confidential according to EEO guidelines. Large Vehicle Manufacturing Company is seeking a Information Technology Manager to join their team.