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Aktif
Hibrit
East Orange, New Jersey
Yayınlandı · 22.09.2026
USAJOBS

# Administrative Officer

Veterans Health Administration

The Administrative Officer position is located within the Office of the Director and serves as office manager and liaison between the VISN and surrounding facilities within the network, providing all aspects of administrative support for the executive leadership of a complex health care system. This position reports to the Health System Specialist (HSS) to the Medical Center Director in East Orange, NJ.
THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION Major duties include, but are not limited to. Applies new policies, provides advice on requirements, maintains and manages overall administrative systems, and prepares coordinated responses required for routing to the VISN for approval . Troubleshoot administrative problems, coverage for personnel shortages throughout the Executive Office, organizational structure, new technology, program deficiencies, reporting system, etc., to maintain the efficient functioning of the Executive Office. Carry out various assignments of a comprehensive nature designed to assist the MCD and executive leadership in directing and evaluating the effectiveness of the numerous programs and activities, and responsible for maintaining minutes and follow up on all topics discussed during executive meetings and disseminating information to absentees and other responsible parties. Serves as office manager for the Executive office in support of the Associate Directors, Chief of Staff, Chief Nurse Executive, Communications and Outreach, and others as assigned staff. Attends all meetings and records notes, summarizes discussion, distribute minutes developed, and maintains follow- ups to ensure that necessary actions are taken, and keeps the appropriate staff informed. Arranges meetings, develop agenda's, development and preparation of meeting/program materials, conference calls, frequently for large groups of senior level executives, which includes the oversight of all logistics planning and preparation for meetings, including scheduling, mailings; travel, dining and lodging arrangements. Maintains recordings of all meetings, suspense items and time sensitive documents. Oversees the Director's Canteen Fund. Performs other duties as assigned. Work Schedule: Monday
• Friday, 8:00 am until 4:30 pm. Recruitment & Relocation Incentives: Not authorized Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
SPECIALIZED EXPERIENCE: One year specialized experience that equipped you with the knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the GS-09 grade level in Federal service. Examples of specialized experience include providing overall administrative management and assistance for an executive office, interpreting policies, streamlining procedures, and supporting leadership objectives. Skilled in resolving workflow issues, adapting processes in emergency situations, and making independent decisions. Proficient with Microsoft Office software for data management and reporting. Able to develop effective working relationships and clearly communicate complex information in writing, with strong attention to detail. This experience must be detailed in your resume to receive credit. ~OR~ EDUCATION: A Ph.D., equivalent doctoral degree, 3 years of progressively higher level graduate education leading to such a degree, or an LL.M. in a related field from an accredited institution that demonstrates the knowledge, skills, and abilities necessary to do the work of the position. Transcripts required. ~OR~ COMBINATION OF SPECIALIZED EXPERIENCE AND EDUCATION: An equivalent combination of specialized experience and progressively higher level graduate education, as described, that demonstrates your ability to perform the duties of the position. Experience must be detailed in your resume and transcripts required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
• See "Required Documents" below for details. As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education. NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

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