Administrative Officer

About the Position: Serve as the Administrative Officer, managing, coordinating, and resolving a wide variety of distinct administrative, financial, personnel, and security programs. Serve as the primary coordinator for personnel actions by processing recruitments, promotions, awards, and retirements using automated systems, and advises managers on regulatory requirements. Manage incentive programs by researching eligibility, analyzing labor market challenges, and coordinating with the Civilian Personnel Advisory Center (CPAC) to implement them. Formulate, justify, and coordinate the annual and multi-year operating budgets by analyzing historical expenditures, establishing cost projections, monitoring fund execution, and providing financial status reports to leadership. Function as the primary coordinator for the Corps of Engineers Financial Management System (CEFMS), processing financial transactions including travel orders, travel vouchers, training requests, and purchase requisitions. Manage the complete registration lifecycle for all technical training courses, including processing enrollments, maintaining participant databases, resolving scheduling conflicts, and issuing course completion certificates. Function as the central collection authority for training course tuition by processing and reconciling payments from various sources, including Military Interdepartmental Purchase Requests (MIPRs), Government Purchase Cards, and checks. Conduct daily physical security checks of safes, managing incoming/outgoing classified correspondence, and utilizing proper destruction and storage protocols. Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. 30 Percent or More Disabled Veterans Current Department of Army Civilian Employees Current Department of Defense (DOD) Civilian Employee (non-Army) Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Non-Department of Defense (DoD) Transfer Office of Personnel Management (OPM) Interchange Agreement Eligible People with Disabilities, Schedule A Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Reinstatement Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience which includes 1) Assisting in processing a range of personnel and staffing actions, such as recruitments, awards, or incentive requests by utilizing automated systems. 2. Providing support for budget and financial management by tracking expenditures, processing financial transactions, and reconciling accounts for travel or training. 3. Performing a variety of administrative and security support functions, including maintaining web content, managing records, handling classified materials in accordance with security protocols, and coordinating administrative tasks to ensure office deadlines are met. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-09). OR Education: Ph.D or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages. You will be evaluated on the basis of your level of competency in the following areas: Attention to Detail Decision Making Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Teamwork Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-09). FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.