Executive Assistant

Executive Assistant (Remote – Türkiye) Company: Avsar Construction Location: Remote (Türkiye) About the Role The Executive / Administrative Assistant provides high-level administrative and operational support to the CEO, Project Managers, and Project Engineers. This role combines executive support responsibilities with construction/project administration, bid coordination, subcontractor management, and office operations. The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced environment while maintaining professionalism and confidentiality. Key Responsibilities Provide administrative and executive support to company leadership and project teams Manage calendars, meeting coordination, travel arrangements, and scheduling for executives Assist with email management, correspondence, follow-ups, and general communication Prepare reports, presentations, bid documents, spreadsheets, and other business materials Support bid solicitation efforts, including coordinating with subcontractors and ordering plans/prints Track bids, maintain bid lists, and ensure project and subcontractor information is updated accurately in company databases Review subcontractor proposals and assist with preparing and distributing bid packages Organize and maintain project files, bid binders, and closeout documentation for active and completed projects Obtain and track subcontractor compliance documentation including licenses, DIR numbers, W-9s, and insurance information Assist with invoicing, expense tracking, and general office coordination Research and coordinate vendor services, office supplies, and administrative needs Support daily office operations including filing, scanning, phone coverage, and document management Maintain professional relationships with subcontractors, vendors, clients, and internal team members Handle confidential information with professionalism and discretion Perform other administrative and operational support duties as needed Required Qualifications Minimum of 2 years of experience in administrative, coordination, or bid-related roles Construction industry experience highly preferred Excellent verbal and written communication skills in business English. All interviews will be conducted in English! Proficient in Microsoft Office (Excel, Word, Outlook) and other administrative tools Highly organized, self-motivated, and analytical Strong interpersonal and communication skills (both verbal and written) Ability to interact confidently with executive-level clients (internal & external) Team player with a positive attitude Ability to prioritize tasks and manage multiple deadlines Work hours will be based on US TIME ZONES (Pacific Time Zone)