Executive Assistant to the CEO

About the Company CottGroup is a leading provider of consulting, outsourcing, technology, and training services. We support organizations in managing complex business processes while maintaining high standards of data privacy, regulatory compliance, and operational excellence. About the Role We are looking for an experienced, highly organized, and proactive Executive Assistant to the CEO to provide high-level executive support and help coordinate business operations across the organization. This role requires strong judgment, discretion, attention to detail, and the ability to manage competing priorities in a fast-paced executive environment. Responsibilities Executive Support Manage the CEO’s calendar, meetings, travel arrangements, and business priorities. Coordinate personal appointments and selected personal matters with complete confidentiality. Prepare meeting agendas, presentations, reports, and executive summaries. Screen and prioritize communications, ensuring timely follow-up on critical matters. Serve as a trusted liaison between the CEO and internal and external stakeholders. Business Follow-up & Coordination Track executive decisions and ensure agreed actions progress on schedule. Translate executive decisions into actionable follow-up plans to ensure timely execution across teams. Coordinate with relevant departments to collect updates, clarify priorities, and keep the CEO informed on key business matters. Maintain visibility over strategic priorities, deadlines, risks, and issues requiring executive attention. Prepare concise management summaries, reports, and presentations. Organize information clearly and help prioritize competing business demands. Business Operations & Reporting Prepare management reports, dashboards, executive summaries, and business performance updates. Maintain accurate records of meetings, decisions, and action plans. Support the implementation, tracking, and continuous improvement of operational processes. Identify potential challenges early and escalate critical issues in a timely and structured manner. Communication Act as a professional communication bridge between the CEO and internal stakeholders. Draft professional emails, presentations, and business correspondence. Coordinate executive meetings and ensure timely follow-up on key discussions. Proactively surface important matters that require the CEO’s attention or decision. Qualifications Bachelor’s degree in Business Administration, Economics, Management, Industrial Engineering, or related discipline. 7–10 years of professional experience in executive support, business operations, consulting, project management, account management, customer success or a similar business-facing role. Previous experience in consulting, payroll outsourcing, professional services, or highly regulated industries is highly preferred. Excellent written and verbal communication skills in English. Strong organizational, project management, and stakeholder management capabilities. Advanced proficiency in Microsoft 365 applications. Ability to manage confidential and sensitive information with the highest level of professionalism, integrity, and discretion. Strong judgment, professionalism, integrity, and discretion in all executive interactions. Proven ability to manage multiple priorities, meet deadlines, and deliver accurate administrative support.