Executive Assistant

Executive Assistant The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. About the Role We're looking for a highly organized, adaptable Executive Assistant to support our co-founders with both professional and personal matters, while also helping keep the office running smoothly. This role requires someone who thrives in a fast-paced environment, can manage complex and shifting travel schedules with ease, and communicates flawlessly in English. You'll be trusted with sensitive information and high-stakes coordination, so discretion, reliability, and excellent judgment are essential. Occasional travel accompaniment may be required. What You'll Do Executive & Personal Support Provide comprehensive personal and executive assistance to the co-founders Arrange travel logistics — flights, accommodations, and reservations Adapt quickly to dynamic and changing travel itineraries , handling last-minute updates smoothly Accompany co-founders on occasional trips when needed, providing on-the-ground support Manage calendars, scheduling, and day-to-day planning across personal and business needs Coordinate meetings, appointments, and priorities on behalf of the co-founders Handle ad hoc personal errands and requests as needed Office Management Manage office purchases and ongoing office supply/equipment needs Track and follow up on all office-related requirements Welcome and host visiting guests, ensuring a smooth and professional experience Recruitment Support Conduct initial/preliminary interviews for open positions Plan and coordinate recruitment processes and interview scheduling Liaise with candidates and hiring managers to keep hiring timelines on track What We're Looking For Minimum 2 years of experience as an Executive Assistant (required) Excellent English — written and verbal (required) Outstanding organizational and planning skills, especially under shifting schedules Strong communication skills — clear, professional, and personable Proficiency in Microsoft Office / Google Workspace programs Ability to manage travel logistics and adapt to dynamic itineraries Willingness and flexibility to travel occasionally when required Comfortable managing office operations and vendor/supply coordination Prior exposure to recruitment or interview coordination is a plus High level of discretion, trustworthiness, and professionalism Comfortable supporting both personal and business-related tasks 2 professional references required Work Arrangement 4 days per week on-site 1 day per week remote Occasional travel may be required