üst düzey yönetici kişisel asistanı

EXECUTIVE & PERSONAL ASSISTANT We are seeking a highly professional Executive & Personal Assistant to support an executive based in Istanbul who operates in the fields of law, consulting, and international business. This position extends well beyond traditional administrative or secretarial duties. It involves the comprehensive coordination of the executive’s professional and personal schedule, communications, meetings, travel, social engagements, wellness routine, wardrobe planning, and day-to-day affairs. The role requires absolute discretion, sound judgment, reliability, and a high level of personal representation. Key Responsibilities Preparing, coordinating, and monitoring the executive’s daily, weekly, and monthly professional and personal calendar Organizing business meetings, private appointments, medical appointments, fitness schedules, and social engagements Confirming appointments, providing timely reminders, and preventing scheduling conflicts Monitoring and organizing emails, telephone calls, WhatsApp messages, and other communication channels Screening and prioritizing incoming messages, requests, and correspondence Drafting professional emails, messages, invitations, thank-you notes, updates, and other correspondence on behalf of the executive Managing written and verbal communications in both Turkish and English Preparing meeting agendas, gathering relevant documents, and following up on action items after meetings Arranging flights, hotels, transfers, restaurants, and other travel-related services Preparing detailed domestic and international travel itineraries Researching and organizing business dinners, conferences, receptions, cultural events, sporting activities, and social engagements Coordinating invitations, reservations, transportation, and attendance arrangements for events Assisting with wardrobe planning for business meetings, travel, formal occasions, and daily activities Coordinating tailoring, dry cleaning, personal shopping, wardrobe maintenance, and personal care appointments Organizing gifts, flowers, celebrations, special occasions, and personal arrangements Managing memberships, subscriptions, reservations, and relationships with personal service providers Tracking payment dates, renewals, deliveries, reservations, and other personal administrative matters Coordinating with the law firm, consulting company, business partners, clients, suppliers, and service providers when required Maintaining strict confidentiality regarding all personal, professional, financial, and business information Responding effectively to last-minute changes and ensuring the smooth continuation of the executive’s daily schedule Anticipating needs and resolving issues proactively without requiring constant supervision or reminders Qualifications Bachelor’s degree from a recognized university Previous experience as an Executive Assistant, Personal Assistant, Private Office Assistant, or in a similar high-level support role is preferred Advanced proficiency in English, with strong written and verbal communication skills Excellent command of Turkish, including professional correspondence and drafting skills Proficiency in Microsoft Office, Google Workspace, digital calendars, and communication platforms Strong planning, organizational, follow-up, and time-management abilities Ability to manage multiple responsibilities simultaneously and prioritize effectively Highly detail-oriented, disciplined, systematic, and results-driven Strong understanding of confidentiality, professional ethics, and discretion Reliable, responsible, loyal, and interested in a long-term working relationship Calm, courteous, solution-oriented, and highly professional in communication Strong interpersonal skills and a polished personal presentation Mature judgment and the ability to maintain appropriate boundaries between professional and personal matters Flexibility regarding working hours when required by the executive’s schedule Willingness and ability to travel domestically and, when necessary, internationally Good knowledge of Istanbul, including restaurants, venues, events, service providers, and city logistics A valid driver’s licence and active driving experience are preferred Preferred Qualifications The following experience and skills will be considered an advantage: Previous experience within a law firm, consulting company, family office, or supporting a senior executive Experience in an international or multicultural business environment Experience in travel planning, event management, protocol, and guest relations Interest or experience in fashion, styling, wardrobe coordination, and personal shopping Basic knowledge of social media and digital communication processes Proficiency in an additional foreign language Professional Approach Expected The successful candidate will be expected not only to complete assigned tasks, but also to anticipate potential needs, identify priorities, and follow matters through to completion without repeated reminders. The role requires a proactive professional who can protect the executive’s time, reduce workload, maintain order, and improve the overall efficiency of both professional and personal routines. Trust, loyalty, confidentiality, sound judgment, and continuity are fundamental requirements of this position. Work Location and Arrangement Location: Istanbul, primarily Maslak Employment Type: Full-time The role may require attendance at meetings, appointments, shopping visits, events, and other activities outside the office. Working hours may occasionally vary depending on the executive’s professional and personal schedule. Application Requirements Candidates are requested to submit the following: An up-to-date CV with a recent photograph A brief cover letter Details of English proficiency A summary of previous experience in similar roles Salary expectations Earliest possible starting date Professional references All applications will be treated with strict confidentiality. Only candidates whose qualifications and experience meet the requirements of the position will be contacted. Position: Executive & Personal Assistant Location: Istanbul / Maslak Employment Type: Full-time Industry: Legal Services, Consulting, and International Business Development